VCPP Grassroots Community Meeting

VCPP GRASSROOTS COMMUNITY MEETING

Second Round Community Based Organization Questionnaire

The Los Angeles County Registrar-Recorder/County Clerk (RR/CC) is seeking to identify interested, non-partisan Community Based Organizations to facilitate community meetings for the Vote Center Placement Project (VCPP). The purpose of these meetings is to engage the public in the selection of Los Angeles County's vote centers as well as raise awareness of the County's Voting Solutions for All People (VSAP) Project. LA County will implement a new voting experience through vote centers and a modernized voting system developed by the County for our voters. Voters can cast their ballot at any vote center throughout the County over an 11-day voting period.

The RR/CC is looking for organizations that have experience conducting large-scale outreach efforts, facilitating community meetings, and working with local communities or stakeholder groups. Selected partners will be expected to:

- Facilitate meetings
- Present content about the new voting experience
- Conduct various forms of outreach to ensure meeting attendance
- Select venues and arrange meeting logistics
- Set-up and break down meeting venue
- Customize and print outreach materials
- Record meeting notes and/or outcomes, gather sign-in sheets, take photos and provide other summary materials

The RR/CC will require that selected partners attend a mandatory training on March 19, 2019 at Los Angeles River Center and Gardens (570 West Avenue 26, Los Angeles, CA 90065) from 1:00pm to 5:00pm.

For a detailed description of the expectations of selected partners, please click here.

The RR/CC will provide a stipend of up to $2,000 per meeting to cover meeting expenses. The deadline to apply is February 25, 2019. All organizations are invited to apply. Please completely fill out all fields.

Organization Name*
Contact Person(s)*
Mailing Address*
Direct Phone Number*
Public Phone Number*
Email Address*
Social Media Handles (List All)
Which services can your organization contribute to the VCPP? Select all that apply.
- Select All
- Promote participation and meeting attendance
- Facilitate meetings
- Provide a meeting venue
- Organize community partners
- Provide language assistance (Specify language(s))
What type of efforts does your organization engage in to address the following issues?
Civic Engagement and Voter Turnout:
Voter Access:
Voter Rights and Education:
Explain how your organization works with the following groups?
Youth:
Seniors:
Persons With Disabilities:
Registered Voters:
Non-registered and Low Propensity Voters:
Multilingual Communities:
Other Groups (Women, Incarcerated/Justice-Involved, Veterans, Homeless, etc.)
How many years has your organization had an established relationship with the community it serves?*
Does your organization hold regularly scheduled community meetings that allow for public input and grassroots level participation? Please provide meeting details and average attendance.*
What organizations have you partnered with to conduct outreach or community events in the past 12 months?*
What experience does your organization have conducting large-scale outreach to residents in LA County? Please provide at least 3 examples that describe the type of event, specific outreach method(s), average reach, and attendance numbers.*
Give an example on how your organization will conduct outreach to engage community groups outside of your organization?*
Please describe how you currently use the following tools to effectively communicate information to the public. Include samples and how often these tools are used (daily, weekly, monthly, etc.).
Social Media
Newsletters/e-Newsletters (please send a copy to vsap@rrcc.lacounty.gov with your organization name on the Subject line)
Door to Door Canvassing:
Phone Banking:
Other platforms (please describe):
Has your organization worked with the RR/CC in the past? If so, please describe the time(s) and purpose(s).*
Please describe your organization’s geographic service area. List each city and/or community that is directly served.*